Conference and Program Manager | Colorado, US

Management and Executive Leadership
Colorado, United States
July 8, 2026
$65,000 - $67,000 / year
Full-time
Apply Now

Job Description

Company: Colorado School of Mines
Location: Golden, Colorado, United States
Category: Finance and Administration
Job Type: Full-time
Work Arrangement: Hybrid
Experience Level: Mid-Level
Salary: $65,000.00 – $67,000.00 annually

Job Summary
Colorado School of Mines is seeking a Conference and Program Manager to support Conference and Event Services in the planning and execution of conferences, short courses, symposia, seminars, workshops, and related programs.

This role serves as a principal interface with clients and manages event logistics, budgets, marketing, attendee communications, registration systems, and on-site event operations. The position directly supports Payne Institute events on campus and serves as a backup for the Summer Conference Manager.

Key Responsibilities

  • Coordinate and manage conferences, short courses, symposia, seminars, workshops, and similar events
  • Collaborate with faculty and external clients on professional education proposals and program development
  • Manage event logistics including venues, meeting rooms, audiovisual arrangements, food service, transportation, printing, and on-site setup
  • Prepare event timelines and ensure clients remain informed, aligned, and on schedule
  • Supervise event setup, event management, event breakdown, volunteer coordination, and exhibitor support
  • Provide on-site check-in, registration support, attendee assistance, presenter support, and event troubleshooting
  • Validate attendance, create certificates of completion, and maintain certificate records
  • Maintain event databases, review information for international compliance, and respond to shared inbox communications
  • Conduct post-event meetings, collect organizer feedback, and prepare final event reports
  • Serve as a technical expert for event system management programs
  • Configure and manage online document management systems, registration systems, and internal financial systems
  • Develop marketing timelines and support publicity campaigns, promotional materials, graphics, signage, and event communications
  • Prepare, track, and maintain event budgets, financial records, purchasing forms, refunds, discounts, and reconciliations
  • Identify training needs, update training materials, and create documentation for event group systems and processes
  • Supervise student assistants, graduate assistants, resident assistants, or temporary event support staff as needed

Qualifications

  • Bachelor’s degree from an accredited four-year institution required
  • Progressive event management experience may be substituted for the degree on a year-for-year basis
  • Two or more years of experience in event management required
  • Proficiency in event management software such as Cvent or EventsAir required
  • Proficiency in Microsoft Office Suite required
  • Customer service experience with strong interpersonal, communication, and relationship-building skills required
  • Four or more years of event management experience preferred
  • Experience developing and managing event or conference budgets preferred

Physical Requirements

  • Provide on-site leadership presence during conferences, programs, and campus events
  • Support event setup, event operations, event breakdown, registration, and attendee assistance
  • Work weekdays, with some evenings and weekends as required by event schedules

Why This Role Matters
This role supports the delivery of high-quality conferences, professional education programs, and campus events at Colorado School of Mines.

By managing logistics, budgets, registration systems, marketing coordination, attendee communication, and on-site operations, the Conference and Program Manager helps ensure that events reflect the quality, professionalism, and mission of Mines.

Apply
👉 Apply online: https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/job/Colorado/Conference-and-Program-Manager–CES_JR108906

⚠️ Disclaimer
This job is shared for informational purposes. WeMineUp is not affiliated with the hiring company. Please apply through the official company process.

Related Jobs